Recruitment Privacy Notice

We, the Company, are a member of the Robert Bosch GmbH Group and any company that is a subsidiary or subsidiary undertaking, as defined in section 1159 of the Companies Act 2006, of Robert Bosch GmbH (“Bosch”) are the controllers. This means that we are responsible for deciding how we hold and use personal information about you. We welcome you and thank you for your interest in our company.

Bosch respects your privacy
The protection of your privacy throughout the course of processing personal data are important concerns to us. We process personal data that was gathered during your application confidentially and only in accordance with statutory regulations.

Data protection and information security are included in our corporate policy.

What will we do with your information?
All of the information you provide during the application process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary.

We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes or store any of your information outside of the United Kingdom or the European Union. The information you provide will be held securely by us whether the information is in electronic or physical format.

We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for.

What information do we ask for, and why?
We do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is necessary.

The information we ask for is used to assess your suitability for employment. We are taking steps at your request prior to potentially entering into an employment contract – this is our legal basis for processing your personal data. You don’t have to provide what we ask for but it might affect your application if you don’t.

1. Application Stage
At the application stage we ask you for

• your name, address, phone number and email address; and
• your previous experience including details of you education, work history, referees and answers to questions relevant to the role you have applied for.

Our HR staff, hiring managers and Health & Safety officer will have access to all of this information.

You will also be asked to provide equal opportunities information. This is not mandatory information – if you don’t provide it, it will not affect your application. This information will not be made available to any staff outside of our recruitment and HR team in a way which can identify you. Any information you do provide, will be used only to produce and monitor equal opportunities statistics.

2. Selection Stage
Our hiring managers shortlist applications for interview. They will not be provided with your equal opportunities information if you have provided it.

We might ask you to participate in assessment days, complete tests or occupational personality profile questionnaires and/or to attend an interview – or a combination of these. Information will be generated by you and by us. For example, you might complete a written test or we might take interview notes. This information is held by us.

If you are unsuccessful following assessment for the position you have applied for, we may ask if you would like your details to be retained in our talent pool for a period of six months. If you say yes, we would proactively contact you should any further suitable vacancies arise.

How long is the information retained for?
If you are unsuccessful at any stage of the process, the information you have provided until that point will be retained for 6 months from the closure of the campaign.

Information generated throughout the assessment process, for example interview notes, is retained by us for 6 months following the closure of the campaign.

Equal opportunities information is retained for 6 months following the closure of the campaign whether you are successful or not.

If you are successful in your application, we will retain your information in accordance with our Privacy Notice for Employees, Workers and Contractors. A copy of this Notice will be provided to you with your offer letter.

What is the purpose and legal basis we rely on for processing your data?
Article 6(1)a Consent: we will only process equal opportunities data based on your consent.

Article 6(1)f Legitimate Interest: We rely on legitimate interest to process your data throughout the application process. We also rely on legitimate interest in the assertion and defence of our rights.

What rights do I have?

Right to information and access: You have the right to obtain confirmation from us about whether or not your personal data is being processed, and, if this is the case, access to your personal data.

Right to correction and deletion: You have the right to obtain the rectification of inaccurate personal data. As far as statutory requirements are fulfilled, you have the right to obtain the completion or deletion of your data provided the retention period outlined above has expired.

Restriction of processing: As far as statutory requirements are fulfilled you have the right to demand for restriction of the processing of your data.

Data portability: As far as statutory requirements are fulfilled you may request to receive data that you have provided to us in a structured, commonly used and machine-readable format or, if technically feasible, that we transfer those data to a third party.

Right of objection: You have the right to object to the processing of your personal data at any time, insofar as this is based on “legitimate interest”. We will then terminate the processing of your data, unless we demonstrate compelling legitimate grounds according to legal requirements which override your rights.

Withdrawal of consent: In case you consented to the processing of your data, you have the right to revoke this consent at any time with effect for the future. The lawfulness of data processing prior to your withdrawal remains unchanged.

Right to lodge complaint with supervisory authority: If you have any concerns regarding our processing of your personal data, or are not satisfied with our handling of any request by you in relation to your rights, you also have the right to make a complaint to the Information Commissioner's Office.

Address:

First Contact Team
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
SK9 5AF

or

Phone: +44 (0)303 123 1113
Email: casework@ico.org.uk

Change of the data protection notice
We reserve the right to change our security and data protection measures. In such cases, we will amend our data protection notice accordingly. Please, therefore, notice the current version of our data protection notice, as this is subject to changes.

Contact
For suggestions and complaints regarding the processing of your personal data we recommend that you contact our data protection officer:

Data Protection Officer
Robert Bosch UK Holdings Ltd.
Broadwater Park
North Orbital Road
Denham
UB9 5HJ
UNITED KINGDOM

or

E-mail to: DSO@uk.bosch.com

To assert your rights please use the following link:
https://request.privacy-bosch.com/lang/en-GB/

To notify data protection incidents please use the following link:
https://www.bkms-system.net/bosch-dataprotection

Date of last revision: 08.03.2024